Article I: Name
Article II: Objectives
Article III: Boundaries
Article IV: Membership
Article V: Dues
Article VI: Board of Directors
Article VII: Officers
Article VIII: Duties of Officers
Article IX: Elections
Article X: Officer Vacancy
Article XI: Committees
Article XII: Meetings
Article XIII: Other Provisions
Article XIV: Amendment to Bylaws
DRAFT OCTOBER 15, 1993
Revised November 23, 1993
Revised September 24, 2002
Revised September 22, 2011
LAKE WALKER COMMUNITY ASSOCIATION, INC
The name of this organization shall be Lake-Walker Community Association, Inc. Hereinafter known as the Association and formerly known as the Lake-Walker Improvement Association, Inc.
The purposes for which the Lake-Walker Community Association is formed and the objectives to be carried on and performed by it are as follows:
(a) To unite its members whose primary concern is the betterment of their area.
(b) To conduct and carry on the work of the Association not for profit but exclusively for charitable, civic or educational purposes in such manner that no part of its income or property shall inure to the private benefit of any donor, member, director, officer or individual (except that reasonable compensation may be paid for services rendered to or for the Association affecting one or more of its purposes). And in such manner that it shall not devote a substantial portion of time to carrying on propaganda or otherwise attempting to influence legislation nor shall it intervene in (including the publication or distribution of statements) any political campaign on behalf of a candidate or party.
The area of the Association’s activities is the area bounded by Walker Avenue on the North, Lake Avenue on the South, York Road on the West, and Northwood Drive on the East.
Section 1. The membership of this Association shall be by household and open to all adult residents of the above-mentioned area.
(a) All residents over 18 years of age in one household shall be considered voting members (i.e., members in good standing) upon the payment of the annual dues.
(b) Membership shall be for a fiscal year, beginning in September.
(c) Each member shall have one vote. There shall be no proxy voting.
Section 2. Honorary members may be added to the Association upon approval of the Board of Directors.
Section 3. Membership will be terminated if a member no longer meets membership requirements.
Section 1. Annual dues per household shall be set by the Board of Directors and will be due in September.
Section 2. Only paid members may participate in annual elections and vote at General and Special Meetings.
Section 1. The Board of Directors shall consist of:
i) the duly elected officers of the Association, and
ii) committee chairpersons, except that any chairperson may decline to serve also as a director.
Section 2. To qualify for membership on the Board, an individual must be a member in good standing of the Association.
Section 3. Meetings of the Board shall be held from time to time as determined by the Board, but no fewer than four times per year.
Section 4. Special Board Meetings shall be called at any time by the President or upon written request of four members of the Board of Directors.
Section 5. Members of the Board of Directors are subject to removal under the provisions for removal of officers in Article VII.
(a) Any director who shall be absent for more than half of the Board of Directors meetings shall be considered as having resigned from office.
Section 6. A quorum shall consist of four Directors, at least two of whom must be officers.
Section 7. Each member shall have one vote. There shall be no proxy voting.
Section 1. The officers of this Association shall be the following: President, Vice President, Treasurer and Secretary.
Section 2. In order to serve as an officer, an individual must be a member in good standing of the Association.
Section 3. All officers shall be elected for a term of one year, according to the provision of Article IX, Elections.
Section 4. Any officer may be impeached, without cause, as determined by a majority vote of members at a duly called meeting at which there is a quorum. Within five days of such meeting, the other officers shall submit to the impeached officer a written grievance. The impeached officer shall have 30 days from the date of the written notice to improve performance. Final removal shall be determined by a majority vote of members at a meeting no fewer than 45 days after the original impeachment.
(a) Any officer who shall be absent from more than one-third of all General and Board of Directors meetings shall be considered as having resigned from office.
Section 1. The duties of the officers shall be such as are implied by their respective titles and such as are specified by these Bylaws, namely:
(a) President. It shall be the duty of the President to preside at all general meetings of the Association and of the Board of Directors and to assume all duties pertaining to this office.
(b) Vice-President. In the absence of the President, the Vice-President shall perform all of the duties of the President. The Vice-President shall be Complaint Chairperson. It will be the duty of the Vice-President to receive all complaints from residents and report regularly to the Board for action as appropriate.
(c) Secretary. The Secretary shall record the minutes of all meetings of the Association and the Board of Directors. The Secretary shall have available for reference at all meetings a copy of the Association’s Bylaws, a list of the officers, committees and members, as well as roll of the members and others present at each meeting. The Secretary shall preserve in a permanent file all records of the Association and its officers, such records to be transferred to the successor at the close of the term of office.
(d) Treasurer. The Treasurer shall be custodian of all funds and properties of the Association and shall keep a record of all receipts and disbursements. The Treasurer shall render a detailed statement of assets and liabilities, receipts, and expenditures of the Association, at each General and Board of Directors meeting. The Treasurer shall place all money of the Association in a bank that has been approved by the Board of Directors. The funds shall be deposited in the name of the Association and subject to withdrawal upon the application of any two: President, Vice-President, or Treasurer. In cases of necessity, with the approval of the President, the Treasurer is empowered to make disbursements in the interval between Board of Directors meetings, up to the amount of One Hundred Dollars ($100.00). Disbursements in excess of One Hundred Dollars ($100.00) shall be made as resolved by the Board of Directors.
Section 1. The Nominating Committee shall identify and invite officer nominees and shall present the ballot at the October General Meeting. Additional nominations for any office may be made from the floor by any member in good standing.
Section 2. All residents shall be notified by the Association newsletter or other appropriate means of communication, at least three days prior to each annual election, of the date, place, time of election and list of candidates.
Section 3. Absentee ballots shall be included in the newsletter or other appropriate means of communication and must be received prior to the General Meeting.
Section 4. Absentee ballots shall be tabulated by the Nominating Committee at the October General Meeting and results certified and announced by the Chairman at the meeting. The secret ballots of members present at the October meeting and the absentee ballots shall determine the election. In case of a tie, the vote of the membership present will determine the election. A majority of the votes cast shall elect nominees to office.
Section 5. Officers elected at the October General Meeting shall take office at the transition meeting of the board, to be held no more than 30 days after the election.
Section 6. No officer shall be elected to the same office for more than two succeeding terms.
Section 1. In case of resignation, removal or inability of the President to complete the term, the Vice-President shall complete the President’s term.
Section 2. Any vacant office, other than President, shall be filled by a member in good standing, appointed by the Board of Directors, who shall serve until the end of the current term of office.
Section 1. The Committees shall be determined from time to time by the Board of Directors.
Section 2. The Board shall appoint the Chairperson of each Committee.
(a) The Chairperson shall appoint or accept members of each committee.
Section 3. The Nominating Committee shall be appointed by the Board of Directors, preferably in September but not later than October of each year. The Nominating Committee shall include three to five people, the majority of whom are not members of the Board. The membership of the Nominating Committee shall be reported at the October General Meeting.
Section 1. General meetings normally shall be held during the fourth weeks of January, March, first week of June, and fourth week of October of each year, or as set by the Board of Directors.
(a) Notification of these meetings shall be made by the newsletter or other appropriate communication.
(b) Notification shall be at least five (5) days before the date of the meeting.
(c) A quorum shall consist of at least fifteen (15) members in good standing.
Section 2. Special meetings may be called by the President, or upon the request of twenty-five (25) members, shall be called by the President or the Vice-President in the absence of the President.
(a) Notification of any special meeting shall be at least three (3) days before the date of the meeting.
(b) Votes taken at Special Meetings shall be binding upon the Association.
(c) A quorum for a Special Meeting shall be at least fifteen (15) members in good standing.
The rules contained in Robert’s Rules of Order shall govern this organization, except in such cases as are covered in the Bylaws.
Alterations or amendments to the Bylaws may be made at any meeting of the Association by a two-thirds (2/3) vote of the members present, providing the members have received notice of the proposed change(s) at a previous meeting or in writing through the newsletter or other appropriate means of communication at least three (3) days before the date of the meeting.